Board Meeting of August 8, 2007

ATTENDEES
Dave Carter, Dan Sullivan, Lisa Stoyle, Bill Tholen, Ralph Perotta, Jen Hardy, AJ Valeri, Cathi Quigg, Bill Mello, Deb Bostwick, John Graziano, Jim Campbell, Gary Parker, John Trudeau.

SECRETARY'S REPORT
Minutes from June 2007 meeting were reviewed and accepted with corrections to attendance. Report ACCEPTED.

OLD BUSINESS

CAPITAL IMPROVEMENTS UPDATE
Motion made to release $30,301.25 from the capital improvement fund to cover improvements to the field between Learning Lane and Field #1. Improvements include the re-grading of the field, installation of a sprinkler system and tying it into existing system, and hydro-seeding. The funding also covers the design and construction of a new snack bar with bathrooms and septic system. That leaves us $26,000 in the black. One stipulation is that the project be complete before school re-opens.

Dave Carter and Jen Hardy have worked to revise the lease as follows: · term of the lease has been increased to 10 years · description of the land covered by the lease has been revised to include the new field. · sublet terms have been revised so that PYS can freely sublet the fields for Mass Youth Soccer sponsored activities.

There is also a verbal agreement that lacrosse be able to use the field in the spring. Dick White has reviewed the lease and will present to School Committee and Board of Selectmen for approval. Approval is expected.

MOTION: Release $30,301.25 from Capital Improvement Fund as stated above. PASSED.

Gary Parker provided an update on the volunteer effort. Land Planning has donated about $6,000 in engineering work. Al Wood has made a major donation of time and effort. Complete list of volunteers will be made available. Gary reported additional loam is needed and could run up to $10,000. MOTION: Transfer $10,000 from Operating Account to Capital Improvement Fund and release for loam. PASSED.

TREASURER'S REPORT
Check from Dad's Photo is still pending. Check from Dean Schneider was received in amount of $1,669. Attendance was down overall but in younger groups it was up. Reviewed printed treasurer's reports. Discussion about the new bathrooms being locked and unlocked. Also questions about whether we can have signs at the field. Report ACCEPTED.

REGISTRAR'S REPORT
Discussed Fall team sizes and number of teams. Decided as follows:
U6 currently at 112 players… 12 teams at 12 max… 32 openings
U7 currently at 128 players… 12 teams at 14 max… 40 openings
U8 currently at 134 players… 10 teams at 16 max… 26 openings
Recommended ordering 17 shirts for U8.
BU10 currently at 99 players… 9 teams at 13 max… 18 openings
GU10 currently at 87 players… 8 teams at 13 max… 17 openings
BU12 currently at 77 players… 7 teams at 13 max… 14 openings
GU12 currently at 81 players… 7 teams at 13 max… 10 openings
BU14 currently at 41 players… 4 teams at 12 max… 7 openings
GU14 currently at 36 players… 4 teams at 12 max… 12 openings

COACHING EDUCATION REPORT
G course not scheduled yet but will be setup for Saturday of Labor Day weekend.

COASTAL REPORT
No report.

REF COORDINATOR REPORT
No report.

NEW BUSINESS

TEAM SPONSORS
Sponsorship rates are $225 to sponsor a U7/U8 team over fall and spring, $150 to sponsor fall team only (U10, U12, U14). Dan Sullivan to join sponsorship committee.

FALL FIELD USAGE
Our season will run until November 10th. On Sunday's, pick up soccer running 8am to 10am. Over 40 league to use field 5 times at $100 each usage.

SPRING SELECT TEAMS
Select Team coach candidates should present at September 12th board meeting. Player evaluations will be 9/22 for girls and 9/29 for boys.

FIELD DAY
Field Day TBD. Possibly August 25th.

MEETING ADJOURNED
9:30 PM
NEXT MEETING September 12, 2007